Gullfoss IcelandI am currently taking the opportunity to explore Iceland and all its waterfalls, geysers, hot springs and mountains for a few days prior to speaking at the“Lean Island”Conference in Reykjavik.

In preparing for my keynote speech, it reminded me how few organisations and managers take time out to really plan how to succeed with their next project or program.

Lean Island 2014In my “Leadership Kaizen” speech and the workshop“Releasing Time to Lead Lean”I am sharing a formula for helping managers become more productive and more systemised in their activities, mainly so they can create capacity to coach and engage and enable their members in their process improvement activities, which can stall when things become difficult or challenging.

We all need a helping hand to see new possibilities and options and it is a leader’s role to teach people how to think and how to think resourcefully, this is where the power of continuous improvement happens when everyone is consistently working to make small improvements every day.

A managers time is both precious and critical for working on the right things that make a difference, we all know this of course, but harder to do if that manager finds themselves consumed into what I call low value, no value work, such as ineffective meetings, or hundreds of inconsequential emails or even improper interruptions, which can take that manager away from the areas where they add the greatest value, being where the value is added and coaching members in how to think.

There are five parts to this formula and the delegates at “Lean Island” will be getting the opportunity first hand in practicing how to become a Productive Leader, for those of you reading this post, the formula is as follows:

Get clear on what you focus on…

  • Valuing Time
  • Systemising and habitualising your activities
  • Contextualise everything you do towards your aims
  • Know what your high value activities are and do them consistently, every day

We all need systems to help us organise our thoughts and powerful models to reference as we build new ways of working, they keep us on track. The formula for changing your relationship with time to become more productive is:

  1. Firstly, Work on your Inner Game, of your Thoughts, Habits, Beliefs and Fears, before you try to change your daily work patterns.
  2. Secondly, Grasp Reality, analyse where you invest and spend your time and what steals your time, before trying to develop new habits and routines.
  3. Thirdly, Planning & Organising, Practice getting really effective and systemised in how you plan your time and organise yourself and your activities and priorities.
  4. Fourthly, Have a clear Communications Plan, that enables your input and output communications to be systemised
  5. And Finally, Build your own PDCA system in a true continuous improvement role model fashion, structure everything you do into a P.D.C.A. framework, kaizening your own activities every day so you you increase your value and impact.

Remember as leaders, we are also role models for who we want our people to be, if we want them to focus on Value, we must also focus on Value in our own roles. Simples….

   Mastering Time for Managers Framework-large

If you want to know more about our “Releasing Time to Lead Lean” workshops, and the suite of  systemisation and organisation tools for becoming more productive as a manager, contact us here at Lean Mentor International

Organise to Systemise, then Standardise to Optimise